How to Automate Print Jobs
You’ve heard of the new trend in managing your print jobs – automated print jobs. How do they work? What are the best tools to use? To help you get started with an automation print job, we’ve put together a quick guide.
Automate print jobs are not a new technology. They have been around for years, but they have only gained traction over the past few years. As more industries move their printing operations to remote locations – usually from the US – it is becoming harder for companies to justify investing in and maintain an expensive set of equipment. If the job is taking too much time, printing out several hundred pages per hour, then you really don’t have any profit margin. By outsourcing this work to another company, you can significantly reduce your operations costs and free up your valuable staff to do the jobs that matter most to your business. Here’s how it works.
When you start out running an automated printer, you are essentially delegating the tasks of your printer’s operator. This person, typically your printing service provider or printer’s technician, sets up your printer according to the manufacturer’s specifications. They provide the ink, paper, toner, and other supplies to perform the task you want completed. They use a computer system to perform all the necessary tasks. In many cases, this includes actually printing out your documents from your computer. However, some printers can also perform tasks such as faxing (or printing from an online fax service) or transferring different documents between different devices (such as USB drives and external hard drives).
Once installed, you’ll need to know which tasks you’d like done. That’s where you’ll tell the software what you want to have done. For example, you might be printing a document from your computer, but you might also need to upload a picture to the printer. In this case, the software will tell the system what the document and photo will look like and how it should be formatted.
In addition to providing you with a list of tasks, an automatic print job will allow you to add printing tasks to the mix. That means that one single program can perform a number of different tasks, in order to save time. As you can imagine, once you’ve set up this type of automation, you’ll find yourself using less of your staff. You won’t have to spend so much time figuring out what tasks need to be performed, since print jobs will do them for you. Click here for more information about postgrid.
Of course, print jobs don’t have to be limited to just printing documents. For example, if you run an online business, you’ll probably be creating PDFs or working on sales presentations. If you have a complex layout or design, it can take a lot of time to manually create each piece of information that needs to be printed out. With an automatic printer, though, each piece of information will be automatically printed out – and you can adjust the size of the pages, add extra captions or even change the fonts, colors and other options to make the presentation as custom-made as possible.